4 tips for documenting workplace discrimination

On Behalf of | Dec 22, 2023 | Discrimination At Work

Workplace discrimination is a serious issue that demands careful attention and action. Effective documentation is an important aspect of addressing and preventing discrimination.

Understanding how to document workplace discrimination incidents with precision and clarity is important for anyone facing this type of treatment at work.

1. Record detailed descriptions of incidents

When documenting workplace discrimination, provide detailed descriptions of each incident. Include information such as the date, time and location, along with the names of individuals involved. Specify the discriminatory behavior observed or experienced. Be sure, too, to detail any offensive language, gestures or actions. By documenting the specifics of each incident, you create a comprehensive record that serves as a factual foundation for addressing the issue.

2. Compile relevant evidence

Gather relevant evidence to support your documentation of workplace discrimination. This evidence may include emails, text messages or any written communication providing context of discriminatory behavior. If there were witnesses, document their names and contact information. Their statements may corroborate your account. Photos or videos, if applicable and appropriate, can also serve as powerful evidence. The goal is to assemble a compelling case that substantiates claims of discrimination.

3. Keep a log

Maintain a log of workplace discrimination incidents to build a strong case. Create a spreadsheet where you can record each occurrence in chronological order. Update the log after an incident. This organized approach strengthens the credibility of your documentation. It also provides a clear timeline that aids in investigations.

4. Report incidents to the appropriate channels

Report each incident to the appropriate channels, following your company’s policies and procedures. Notify human resources or a supervisor, communicating the details of the discrimination incidents and providing documented evidence.

Per CNBC, more than 90% of American workers face on-the-job discrimination. By adhering to these documentation tips, employees can help reduce workplace discrimination. In doing so, they can help foster a culture of respect, equality and inclusivity.